Property Management Officer

Job Description

Our client is one of the leading Real Estate and Property Management companies in Cyprus. With an expanding portfolio of assets, they are looking for a Property Management Officer, for their offices in Paralimni/Famagusta area

The Property Management Officer will have the overall responsibility of assigned residential, industrial, or commercial properties under management, by satisfying the requirements of the owners and tenants, preserving and increasing the value and integrity of the properties, and meeting the financial objectives of the ownership and management.

Key Responsibilities:

  • Review existing documents of the property and carries out relevant remediation for any documentation deficiencies. Updates documents as deemed necessary.
  • Monitors and executes payments of Utility Bills of communal areas (EAC, Water, etc) as well as any other respective payments for the smooth operation and compliance of the property.
  • Minimizes rental arrears, by ensuring timely payments.
  • Prepares maintains and distributes periodic financial reports.
  • Employs “Move in / Move out” procedures for tenants, including document handling, initial / final inspections, key handling etc.
  • Carries out Rent Collection services, including bank account monitoring, issuance of invoices and receipts etc.
  • Monitors and enforces terms of lease agreements.
  • Estimates and monitors the collection of communal fees.
  • Performs initial inspection of property for detailed documentation.
  • Ensures security of empty premises and performs works to prevent vandalism.
  • Performs regular inspections and keeps records of maintenance and repairs expenses.
  • Issues inspection and maintenance reports to client.
  • Implements Maintenance Service Program and monitors accordingly, including common area cleaning, lift maintenance, pest control etc.
  • Oversees repair and/or maintenance works following required approval from Client.
  • Arranges for urgent servicing and/or repairs within a short time frame (usually 24 hours).
  • Coordinates resources (internal / external) for the appropriate execution of the project under management.
  • Ensures that the project is completed within desired quality and aspect, on time and within budget.

Candidate Profile:

  • BSc Degree in Civil Engineering / Property Management / Real Estate / Architect or equivalent.
  • Previous relevant experience is not essential but will be an advantage.
  • Communication and negotiation skills.
  • Customer service orientation.
  • Planning and organizing.
  • Attention to detail.
  • Resource management.
  • Data collection and management skills.
  • High computer literacy, including MS-Office.