Job Description
An exceptional opportunity has opened for a highly experienced Personal Assistant to support the Founder and UBO of a distinguished Family Office.
This is a trusted, demanding, and fast-paced role for someone who thrives under pressure, anticipates needs, and operates with the utmost discretion. You will act as the Founder’s right hand — managing every detail of professional, personal, and family affairs, while maintaining complete confidentiality and composure.
If you’re based in Cyprus, have proven experience supporting UHNWIs or Family Offices, and possess the rare balance of organization, diplomacy, and emotional intelligence — this could be your defining career move. The position is remote but you will be needed in the office when the UBO is in Limassol
Main Duties and Responsibilities:
- Comprehensive travel management — flights, private aviation, hotels, transfers, and concierge arrangements
- Curating detailed itineraries — from fine dining and cultural visits to discreet, off-the-record experiences
- On-the-ground support — ensuring seamless airport, hotel, and event transitions; accompanying the principal abroad when required
- Full calendar management — integrating business, family, and personal commitments flawlessly
- Coordination with executive teams, advisors, lawyers, and accountants in the Family Office
- Gatekeeping and prioritisation of communications and incoming requests
- Drafting correspondence (emails, letters, WhatsApp messages) with professionalism and discretion
- Record-keeping of meetings, contacts, and key relationships
- Confidential documentation management — passports, IDs, health records, memberships, etc.
- Lifestyle management — subscriptions, memberships, meal planning, coordination with private chef, and sports schedules
- Gift sourcing and luxury shopping for business and private occasions, maintaining an updated gift and preferences database
- Reservations and entertainment arrangements with VIP access and confidentiality guaranteed
- Event organisation — dinners, business functions, and intimate social gatherings
- Sourcing and managing premium service providers (chauffeurs, tutors, wellness staff, etc.)
- Running sensitive errands efficiently and discreetly
Candidate Profile:
- Native Russian or Ukrainian speaker with excellent English (spoken and written)
- Proven experience as a PA to a UHNWI, Founder, or Family Office executive
- Exceptional discretion, emotional intelligence, and professional judgment
- Currently based in Cyprus with a valid driving license (or ability to convert foreign license)
- Highly organised, proactive, and resourceful — a true problem solver
- Polished and composed under pressure, with a natural ability to manage competing priorities
- Comfortable in luxury service environments and accustomed to high standards
- Tech-savvy with strong command of digital communication and scheduling tools
- Willingness to travel internationally and provide 24/7 availability when required
- Ability to work independently and remotely when the Founder is abroad
Company Benefits:
- Comprehensive health insurance
- Monthly petrol allowance
- Daily gourmet lunches prepared by a private Chef
- Flexible work-from-home arrangement
- Gym and wellness allowance, including massage and psychology sessions
- Corporate events and team gatherings
- Standard working hours: 10:00–17:00, with full flexibility expected
This is a career-defining role for a world-class Personal Assistant who values trust, excellence, and discretion above all else. You’ll operate at the highest level of service, surrounded by sophistication, and play an integral part in the life and success of a leading global figure.
If you are Cyprus-based, thrive in a high-performance environment, and take pride in delivering exceptional support — we invite you to apply and become part of something truly exceptional.
