Job Description
Our client — a respected multinational Family Office with operations in Cyprus, Latvia, and Ukraine — is seeking an exceptional Property Manager to oversee a diverse portfolio of high-end residential and rental assets. This is a role for someone who doesn’t just “manage properties” but protects and elevates them.
If you thrive in environments where precision, trust, and discretion are non-negotiable, this is a rare opportunity to step into a role with impact, autonomy, and long-term stability.
The Role:
You will take full operational ownership of a portfolio of premium properties, ensuring they run flawlessly day-to-day, remain in top condition, and deliver the comfort and standards expected in a UHNWI environment.
Your responsibilities will span operational, financial, administrative, and technical oversight, including:
- Keeping all property documentation current and controlled (leases, insurance, service contracts, licenses).
- Monitoring and managing renewal dates for leases, insurance, utilities, and service agreements.
- Overseeing payment of operating expenses and coordinating maintenance budgets.
- Organising preventive and emergency maintenance; liaising with contractors and conducting regular inspections.
- Managing suppliers and service providers (cleaning, security, gardening, technical teams).
- Ensuring full compliance with safety, fire protection, and insurance requirements.
- Maintaining the daily readiness and presentation of all properties for residents and guests.
- Preparing monthly and annual reports on asset condition, expenses, and maintenance activity.
- Acting as a key point of communication for tenants, owners, and Family Office members.
- Overseeing legal, tax, and contractual compliance related to the properties.
- Managing inventories, asset tracking systems, and digital property management tools.
- Recommending cost optimisations, energy efficiency solutions, and service improvements.
- Maintaining absolute confidentiality at all times.
Additional duties include:
- Managing renovations, capital repairs, and improvement projects.
- Overseeing tenders, contractor performance, access control systems, and CCTV.
- Preparing properties for inspections, audits, and owner visits.
Your Profile:
- Minimum 5 years’ experience as a Property Manager, Estate Manager, or Facilities Manager.
- Experience within a family office, luxury residential environment, or hospitality sector is preferred.
- Strong understanding of building operations, engineering systems, and contractor management.
- Solid financial tracking/reporting skills (Excel or similar tools).
- Strong grasp of contractual and lease-related legislation.
- Excellent organisational skills, reliability, and adaptability.
- Hiring for a bilingual professional, fluent in English and Russian language; Greek is an advantage.
- Degree/certification in property management, engineering, construction, or hospitality is a plus.
Key Personal Traits:
- Highly responsible and results-driven.
- Discreet, tactful, and trustworthy.
- Exceptional attention to detail and ability to multitask.
- Capable of building strong working relationships with tenants, owners, and contractors.
If you're a polished professional who knows how to run properties at a world-class standard — and you want to join a stable, respectful, and well-structured Family Office — we’d like to hear from you.
