Office Manager

Job Description

WorkForce International is partners with successful technology integration and reselling group in high pace growth working with cutting edge technologies and the most innovative customers. They are at the forefront of every new technology and with that unique expertise, they help the most advanced enterprises, unicorns and rising startups achieve their goals: performance and cost optimization, secure apps & websites, cloud/global data centers. We are currently looking for an Office Manager, to overlook all office and HR admin of the company.

Your Key Responsibilities:

  • Enhancing effectiveness by providing information management support.
  • Ensuring the smooth operation of the office on a daily basis 
  • Managing the daily/weekly/monthly agenda and schedule meetings, conference calls, and appointments
  • Providing timely and efficient assistance to the staff of the office
  • Filing and updating contact information of employees, customers, suppliers, and external partners
  • Developing and maintaining a filing system
  • Assisting in all HR administration, employee onboarding, and paperwork
  • Preparing reports by collecting information.
  • Processing, typing, editing, and formatting memos, letters, and other documents
  • Maintaining the premises and ensuring that all office equipment and facilities are in good working condition
  • Coordinating the cleaning and maintenance supporting staff
  • Undertaking general administrative duties as assigned
  • Ability to take initiative and deliver results
  • Ordering and maintaining office supplies and equipment and arranging for any maintenance required
  • To be the first and last point of contact for visitors and greet them accordingly
  • Dealing with telephone and email inquiries
  • Receiving and/or direct calls to the concerned person 
  • Preparing the conference rooms for upcoming meetings
  • Other duties as assigned from time to time

Key Requirements:

  • University degree/diploma in Business Administration, Secretarial Studies or a related field
  • Fluent in speaking and writing in both Greek and English languages
  • Computer literate (Word, Excel, Outlook)
  • A minimum of 3 years of experience in a similar position is essential 
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and communication skills
  • Well presented with friendly and polite personality 
  • Excellent organizational skills and attention to detail with great emphasis on multitasking

Fun benefits:

  • Competitive market salary along with a performance bonus
  • Opportunity for development and growth in the company.
  • Collaborate with cross-functional teams - locally and abroad